Wildix Collaboration Mobile application provides access to Wildix Unified Communications from an Android mobile device. Android Collaboration Version: 5.13.06 To check the current version, go to Android changelog: https://www.wildix.com/new-releases-and-updates/collaboration-android-app-changelog/ Updated: October 2023 Permalink: https://wildix.atlassian.net/wiki/x/KCHOAQ |
To use this application, you must be a user of a Wildix system and have fast internet connection that doesn’t block VoIP traffic.
Ports to open: Ports used by Wildix services.
Use of App outside the office network: the first time you make a login from the local network, the PBX sends the settings of the public network to the application (the same for connection from the public IP). The app tries to connect using the first IP and if it fails, it moves to the second one, thus ensuring the connection both when you are in or outside the office network.
Requirements:
Thanks to push notifications, the app no longer needs to run all the time as it automatically disconnects from SIP / Presence server in background which helps to improve battery usage. If you receive a call / a chat, the app sends you a notification, even in case it was closed.
To deactivate access to Presence and SIP server and stop receiving notifications, you can set your user status to Offline or log out from the app. Read the chapters Status and Log out for more info.
Note: when the app disconnects from SIP / Presence server, the Android device disappears from the list of active devices in Wildix Collaboration interface. Once the application wakes up, it appears again in the list of registered devices. |
Read about push notification: https://blog.wildix.com/en/what-is-push-notification-for-mobile-apps/.
Use your Collaboration credentials to access the mobile application:
Note: you can enter only the PBX name, wildixin.com domain is added automatically. |
User name: Extension / User name / Email address
Password: WEB password of user for access to Collaboration
Or
It it possible to use 2FA authentication for login. The option can be enabled in Collaboration -> Settings -> Personal.
Detailed information can be found in Collaboration User Guide.
1 - Contacts
2 - Call history
3 - Dialpad / Function Keys/ Active call
4 - Chat
5 - Settings
Tap Dialpad
Tap status icon / user picture
Select user status: DND / Away / Offline / Online
Enter your status message and select until date and time (optional)
Note: for DND / Away it is possible to set up expiry time, after which your status passes to online. |
Note: offline status is available only for mobile apps and it allows you to disconnect from Presence and VoIP servers; when in Offline status, you do not receive push notifications at all. |
Thanks to support of live search from PBX, there is no need to sync your enterprise (PBX) phonebooks anymore. You can use real-time search in phonebooks to place calls. Your local contacts from the device’s phonebook also appear in live search results.
Note: you can still sync your enterprise phonebooks if you want contacts to appear in Contacts menu of Wildix Mobile Collaboration App. For more information, read Appendix 1: Sync of enterprise phonebooks with WildixDAV. |
Tap Dialpad
Select the mode to place a call:
VoIP: place a call via the PBX (recommended in case you have fast and reliable Internet connection)
Callback: you receive a callback from the PBX via Mobile network (make sure your mobile number is indicated in Settings -> Personal)
Direct Call: place a call via Mobile network
Start entering user’s name or number / extension in the Search field to find a user / a contact
Tap on a user / a contact you wish to call. Select number/ extension to place a call
Or
Enter the number using Dialpad
Tap the green Handset button
Note: before using the feature, configure function keys (FK) in Collaboration -> Settings -> Function keys. You can configure up to 40 FK. For more information, read Collaboration Guide, Function key section. |
Tap Dialpad and select Function keys to switch to Function keys menu
Tap on a function key you wish to call
Select Call from the drop-down list
Note: function keys also allow you to monitor statuses, pick up calls, change statuses of trunks, timetables and switches, send DTMF etc. Check Appendix 2: Monitoring of colleagues and features with Function keys for more information. |
Note: by default the local contacts from your device’s phonebook appear in this menu. Contacts from your enterprise phonebooks appear in Contacts menu only after contacts sync (See Appendix 1: Sync of enterprise phonebooks with WildixDAV). |
Note: call is made using the mode selected in Dialpad menu (VoIP / Callback / Direct Call). |
Go to History (All or Missed tab)/ Voicemail/ Call groups
Tap on a user/ a voicemail message
Select Call from the drop-down list:
From Chat
It is also possible to call phone numbers from chat if they start with + and have a length between 7 and 18 digits.
Note: Android Collaboration app supports receiving Call me back messages (currently, it is impossible to send them via the app). To place a call, just tap Call me back. |
Tap a contact in your Android contacts
Tap a phone number that you wish to call
Select Wildix
Thanks to URI support it is possible to generate a call by clicking on a link containing a phone number. It allows you to start calls from a browser using Wildix application.
Supported links:
<a href="tel:[phone number]">
<a href=”sip:[phone_number]”>
<a href=”wildix:[phone_number]”>
<a href="callto:[phone number]">
where [phone_number] parameter can also start with “+”;
To generate a call from a browser:
Tap on a phone number you wish to call
Select Wildix from the drop-down list
Starting from Android App version 4.14.30, VoIP calls have the same priority as Mobile calls: you can receive a VoIP call during an active Mobile call (before this version Mobile calls had priority over VoIP calls). |
Swipe the green Handset button left to answer
Swipe the red Handset button right to decline
Note: only users with certain permissions can pick up calls; to enable the option, the PBX admin must add ACL ability"Can" - "Call Pickup". Detailed information: ACL rules and Call classes management - Admin Guide. |
You can pick up a call of another user / a call group in case it cannot be answered
Go to Function keys menu
Tap on a user / a call group who are receiving an incoming call
Choose Pickup from the drop-down list
Note: to use this option, configure Function keys in Collaboration -> Settings -> Function keys. To get more information go to Collaboration Guide, Function key section. |
During a call you can navigate your device, open the App and tap Active call to come back to the call.
1 - Mute
2 - Video
3 - Hold
4 - Transfer. Select the needed option from the list: Contact (choose a contact from Contacts)/ Number (dial a number you wish to call from Dialpad)/ Function key (select FK to transfer the call)
5 - Record a call
6 - Speakerphone
7 - Conference (in case there is more than one active call)
8 - Hang up
9 - DTMF
10 - Switch back to Dialpad/ Function keys tabs to make a new call
Blind transfer:
(transfer without notification)
Tap Transfer button during a call
Tap Contact to select a number from the phonebook or Number to manually enter the number
Select a contact and tap the number / enter the number and tap the green Handset button
Attended transfer:
(transfer with notification)
Tap New call button during a call
Make a new call (select a contact from Contacts or dial the number manually)
Wait till the other party answers (the previous call is now on hold)
Tap Transfer button and select the call on hold to complete the transfer
Video tutorial:
https://www.youtube.com/watch?v=HfxIDPLKu2U |
<div class="container"> <div class="video"><iframe width="560" height="315" src="https://www.youtube.com/embed/HfxIDPLKu2U?rel=0" frameborder="0" allow="autoplay; encrypted-media" allowfullscreen></iframe></div></div> |
The feature allows you to view and control your own active calls on other devices registered to your account. You can hold/ resume, record, hang up a call as well as send DTMF.
With the help of Call continuity it is possible to pass your active calls on other devices to Android or another specific device:
To pass an active call to Android Collaboration app:
To pass an active call to a specific device:
Note: to use mobile continuity, make sure that Dialplan rule "pbxfeatures (Features codes dialplan)" is added to "Included procedures" of the Dialplan used for managing calls. |
Note: in case there is no need to monitor active calls or use Call continuity, you can switch back to Dialpad/ Function keys tabs. |
All the colleagues added to your roster appear in Chat menu.
Tap Chat
Use the search field to find a user
Tap a user and enter your message
Tap Paper plane icon to send the message
You can also open a chat from live search results and History.
Note: unread messages are indicated with a message separator (a blue undulated line). |
View contact information and additional user details
Note: contact information is also available in History. |
Send a file / an image:
Start a chat with a user
Tap +
Select the source:
Photo & Video Library
Downloads
You can select a specific album from Photo & Video Library on your phone and select files to be sent:
Note: the maximum file size to be sent is 100Mb. |
Send a Post-It
Start a chat with a user
Write your message
Tap +
Select the option Send as Post-It
To cancel voice recording without sending, slide left. |
Important: for access to video conferencing service on Android devices, use Google Chrome browser or install Wizyconf Android App. |
To participate in Wizyconf videoconference:
Upon the first access via the App, you need to enter your name, the conference ID is already present, then tap Join:
When you are inside the conference, you can adjust different settings by tapping on Three dots icon: enable car mode, enter tile view, raise your hand and send a reaction etc:
Current limitations:
|
Multiuser cloud-stored group chats with possibility to add up to 500 participants and send pictures/ files.
Limitations:
|
Create a group chat
Specify the group name and tap Done
Add participants
Tap Done to finish
Add / remove participants
Note: you cannot remove yourself. |
Open the group chat management section by tapping on its name.
To add a participant: start typing a participant's name/ extension number in the search field, tick to add
To remove a participant: untick a participant or tap on a participant with indicated x icon
Tap Done to save changes
Leave the group chat:
Note: it is only possible to leave a group chat via the app. To close it completely, a group chat manager needs to remove in Collaboration. |
All the participants including the owner can leave a group chat:
CLASSOUND 2 Way SMS
Note: The option is available only to CLASSOUND users in the US, Canada and the UK. For more details, check documentation How to send and receive SMS/ MMS via CLASSOUND. |
Requirements
To send two-way SMS:
Start entering a number in the Search field
Tap on the number and select the 2 way SMS option from the list
Note: call history and missed calls notifications are synced over the PBX among all the devices registered to your account (except for W-AIR handsets). |
Tap History to access the log of calls and voicemails:
Tap the double Arrowhead icon to view user contact details and a call log:
Tap on a user to display the drop-down list
Tap Archive if you want to archive a call
Tap Delete if you want to delete a call
Note: if you want to recover an archived call, go to Collaboration -> History -> Archived. After you right-click on a call, select Remove from the drop-down menu. |
Note: in case the call log is empty, make sure that:
|
Or
Starting from the App version 5.05.07, it is possible to view missed calls notifications for specific Call groups by using Call Group notification manager feature.
Check the documentation How to set up the Call Group notifications manager feature for details.
Account: login window
Personal: contact details
mobile number
Contact center: dynamically log into Call groups
Note: This option is available for WMS v 5.04.20211108.3 or higher. |
Sign-On: enable this option and select Call groups in the Groups section below, to dynamically log into them
Groups: here you can see the list of all Call groups, both the CGs you’ve been statically added to (the toggle is greyed, the status cannot be changed on this page, only via WMS), and CGs you can choose to answer for
To save any new changes in Contact center menu, press Back button (exit Contact Center menu)
For more information, refer to the Contact center chapter of Call distribution in Call groups guide.
Ringtone: change the default Wildix ringtone to one of your device’s ringtones
Features by call class (Internal, External, Blacklist, Whitelist):
Activate class: available for External / Blacklist / Whitelist (activates the class)
Call reject: if enabled, you do not receive incoming calls
Call Forward Busy: tap the Toggle button and enter the number or VOICEMAIL, to enable call forwarding when busy on the phone
Call Forward No Answer: tap the Toggle button and enter the number or VOICEMAIL, to enable call forwarding in case of no answer
Call Forward All: tap the Toggle button and enter the number or VOICEMAIL, to enable the forwarding of all the incoming calls
Call waiting: enable to be able to receive more than one call at a time
Mobility with timeout: if enabled, you receive incoming calls to your mobile number after the specified timeout; mobile number must be configured in Collaboration Mobile app Settings -> Personal
Install WildixDAV (optional): sync your enterprise phonebooks
Note: The option is disabled for Android 10 phones. You can use a 3rd party CardDAV sync tool (Open Sync, DAVx⁵ and DAVdroid) instead. The apps are available by the following links: |
Read Appendix 1: Sync of enterprise phonebooks with WildixDAV for more information.
Advanced: access and change these settings only if needed. More information on Advanced Settings in Appendix 3: Advanced Settings
About: info about App version and developer
Exit: quit the app
Take a new one or choose the already existing photo
Tap Settings
Tap the Log out icon
Note: after you log out, you will no longer receive calls and texts. |