Click on the Participants tab. In this menu, you can add participants to your webinar using one of 3 modes:
1 - add participants manually: enter user’s First name (1), Last name (2), email (3), set a role (4) and click Add button (5). By default, new contacts are automatically saved in Address Book, unless you change this behavior (see the additional control options in this section):
Note
Note: When you add participants, you always need to indicate their role:
Speaker– someone who runs the webinar, broadcasts their audio and video and controls various aspects of the webinar. There can be more than one speaker. Speakers have a number of privileges over other participants, which include: the ability to speak, show video, start the recording, manage other participants, use group chat for speakers, and more as you’ll see later in this Guide
Audience – mostly passive listeners of the webinar. By default, they don’t have permission to speak, unless allowed by speakers. If needed, they can interact using chat in Conversations, Questions and Answers, etc.
There is also an Account holder – someone who sets up the webinar and the only person who can edit the details of the event before it starts. Account holder belongs to Speakers of the webinar by default.
2 - add participants from Address Book: you can add them one by one or select multiple participants
Click the button Add from Address book: Select participants (1) and click Add (2): Note: Participants are added to the group (Speakers/ Audience) chosen above. So, if you want to add users from Address book to another group, make sure to adjust the setting accordingly:
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3 - import participants: click on Browse to select the CSV file on your PC (1) and click Upload button to import the list of participants (2):
Note
Make sure your CSV file is compliant with the required format: first_name, last_name, email, role (1 = speaker, 2 = audience), including headers.
Once imported, participants appear in the list of Speakers/ Audience, depending on their role.
When the list of participants is complete, scroll down and hit Save button: Image Removed Image Added
A new dialog opens, make your choice, whether or not the invitation emails should be sent to the participants: Image Removed Image Added
Below the Browse button there are the following checkboxes providing you with additional control options:
Add new contacts to address book (1) - when enabled, all newly added contacts are automatically added to Address Book
Hide user identities and count (2): when enabled, people in the audience can't see the total number and names of participants in the participants’ panel
Hide all notifications in the live room/ in recordings (3) - these options allow you to remove all non-critical UI notifications (e.g. when someone joins a webinar) from a session and UI notifications from recordings correspondingly
Display participants' names as (4) - decide how to display participants' name: full name, initials etc Image Removed Image Added
Description, Agenda, Recurrent webinar, Calendar link or file
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Warning
Important: If you plan to customize an invitation email, the option of attaching a link doesn’t work. For customized emails, you can:
Private/ Public (1): if you choose Private, only registered/ invited guests can enter the webinar. If you choose Public, anyone with the link can join
Turn on lobby (2): this feature allows you to manage who enters the room. When enabled, participants show up in the lobby list and are held there, unless the webinar host allows certain participants to enter the webinar or decides to remove a participant from the list
Restrict early access (3): this option allows you to control how early participants can join the webinar
Make visible on your public page (4): this option lets you display all events scheduled from your account on a dedicated public page. Depending on registration requirements, users may be able to join or register for your webinars through this page
Password-protect any recordings associated to the session (5): enable password protection of meeting recordings
Enable chat emojis (6): allow using emojis in chat
At the session login require guests to provide (57): choose which information to request from guests when they join the session via the link. Guests are those people who didn’t register for the webinar and weren’t invited via email, so they don’t have a private link to join Image Removed Image Added
Audio, Video and Content: starting audio and video broadcast automatically; setting default layout
Anchor
audiovideo
audiovideo
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Allow users to mute/unmute/solo individual streams locally (3): allow participants to mute/ unmute all/ individual speakers/ broadcasters
Allow maximum one content piece opened (4):if enabled, any piece of content loaded from the Content Library is displayed in the Stage area, entirely replacing the previously loaded content regardless of type. In other words, the Stage area can never be split with multiple content pieces
Default Layout (5): set the default layout for the session (Full screen, Tiled, or Mixed): Image Removed Image Added
Registration: allowing participants to register for a session
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The shared file or folder is then marked as shared and is added to the Shared files folder:
The speakers you’ve shared the file/ folder with, can access them in the Shared files folder, download, and show to the audience.
To unshare the file/ folder, click on the three dots -> Unshare. AnySpeaker can unshare files that are shared by other Speakers:
Play a YouTube/ Vimeo video
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Integration with Wizyconf HW Station
Starting from Wizyconf App v 1.2.16, Wizyconf Station integrates with Wizywebinar, consult thisdocumentationfor details.
Other functionality
Protect sessions with end-to-end encryption (E2EE)
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Note
Note: E2EE is not compatible with Recordings, Live Streaming. E2EE is also not compatible with mobile - mobile users won't be able to join encrypted sessions.
Emoji Reactions
Note
Note: The feature is available upon request only. The request should be sent todenis.popov@wildix.com.