Page Comparison

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Requirements and features 

• Min. WMS version 5.02.20201207.3
• UC-Wizywebinar license + UC-Business (or UC-Premium) license for each user who needs access to Wizywebinar

Limitations per 1 UC-Wizywebinar license:

• Number of people who can speak and enable video: 1
• Number of simultaneous virtual sessions: 1
• Number of attendees: 100
• Number of recordings: 1

General Limitations:

• Max number of concurrent broadcasters/ speakers per webinar: 16
• Max number of attendees per webinar: 5000

Features:

• Fully cloud-based, fully web-based, no client. No hardware required
• Enterprise Security. Data is always protected with the highest level of SHA-256 with RSA Encryption
• HD video conferencing. Up to high definition video quality and content sharing in 1080p
• Record your meetings. Full MP4 recordings in HD with a single click, in the cloud
• Lobby. Set up a lobby for your video conference and let your participants join later
• Screen sharing
• Questions & answers. Let your participants ask questions during a video conference
• Spam control. Ban users straight from the chat or mute it temporarily
• Hand raise. Call on engaged students with a virtual hand raise for organized participation
• Content library. Upload and share files with your audience and other speakers
• Whiteboard mark-up. Annotate as you present right on your screen
• Broadcast live. On Facebook or YouTube, wherever your audience is
• Mobile friendly. 
Connect from any phone, tablet, or mobile device

Enable access to Wizywebinar

Wizywebinar Video Tutorial - Enable Access to Wizywebinar 

https://fast.wistia.com/embed/medias/u5z6zya75b

<script src="https://fast.wistia.com/embed/medias/u5z6zya75b.jsonp" async></script><script src="https://fast.wistia.com/assets/external/E-v1.js" async></script><span class="wistia_embed wistia_async_u5z6zya75b popover=true popoverAnimateThumbnail=true" style="display:inline-block;height:315px;position:relative;width:560px"> </span>

Step 1. Purchase licenses

At the first step, you need to purchase a dedicated license for Wizywebinar access. One license is required for each user who needs to have access. 

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• Go to WMP -> Customers
• Select your company and customer

• Go to PBXes tab -> Select the PBX -> click on More options (three dots) and select Editselect Edit:
  
  

• Add the required amount of UC-Wizywebinar licenses and click Save:
  

Step 2. Create an associated contact 

After you have purchased UC-Wizywebinar licenses, create a new associated contact for a user who needs Wizywebinar access.

• Go to Contacts tab and click + to add a new contact:

• Fill in First and Last Names and specify Email
• Tick off Wizywebinar Access 
• Click Add

After WMP configuration, associate the previously created contact on WMP and a user in WMS by using Email.

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• Create a new user or modify the already existing one in WMS -> Users> Users
• Make sure the Email is the same that you used on WMP for Wizywebinar access and make sure this user has at least a Business license:
  
  

• If all the conditions are observed, a user should have Webinar tab available in Collaboration:
  
  

Schedule a webinar session

Wizywebinar Video Tutorial  - Schedule a webinar session 

https://wildix.wistia.com/medias/qkl2u7rqu8

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<script src="https://fast.wistia.com/embed/medias/qkl2u7rqu8.jsonp" async></script><script src="https://fast.wistia.com/assets/external/E-v1.js" async></script><span class="wistia_embed wistia_async_qkl2u7rqu8 popover=true popoverAnimateThumbnail=true" style="display:inline-block;height:315px;position:relative;width:560px"> </span>

Settings

Before creating a webinar session, you can change the Wizywebinar web interface language and timezone settings:

• Go to Collaboration -> Webinar
• Click Welcome located in the top left-hand part of the menu and select My select My profile 

• Change timezone/ language

  Warning
  Make sure the timezone corresponds to the one a webinar is going to take place in.

  
  

• Click Update to save the changes: 
  
  

Create a webinar 

You can start a webinar in just several clicks: open Webinar tab in Collaboration and hit the Meet Now button located in the top right-hand part of the menu.

If you need more sophisticated scheduling options, keep on reading:

1. Click New Meeting button: 
   
   

   
   

2. Fill out mandatory fields: Topic, Start date and Duration:
   
   
   
   

   Warning
   Important: When scheduling a webinar, please check the timezone and make sure it corresponds to the timezone the meeting is going to take place in. If you need to change the timezone, click change.

   
   

3. (Optional) Set Password and Friendly URL:
   
   
   
   
   

   Note

   Password: If you would like your webinars to be more protected, you can generate a password for them. You have the choice to make up a password or click on Generate button and a password will be created for you. Once you share the Webinar link with a participant, remember that you need to give them the password too. Friendly URL: You can customize the URL of your webinar. Otherwise, a random session ID will be created for you.

   
   

(Optional, you can do it later) Invite participants: 

• Check the box Invite Participants (1)

• Enter First Name (2), Last Name (3), Email (4), choose role (Audience or Speaker) (5) and click Add button (6). Detailed information about adding participants is described in the Participants section
  
  

• Click Save in Click Save in the lower part of the screen

Once saved, the scheduled meeting appears on your Schedule  Schedule (on the left panel, below Dashboardbelow Dashboard). 

Edit or delete a scheduled webinar

After creating a webinar, you can edit or delete it in the Schedule menu. Click on the Schedule from Schedule from the left-hand panel.

• To edit: hover the mouse cursor over your scheduled meeting and click on the Pencil icon (Edit Meeting)

• To delete: hover the mouse cursor over your scheduled meeting and click on the x icon (Delete Meeting). If you want to inform your invitees about the webinar cancellation with an automated email, click Yes, update them button 
  
  

  
  

Schedule a webinar - advanced options

1. Click on the Schedule menu from the left-hand panel 

2. Hover the mouse cursor over your scheduled meeting and click on the Pencil icon (Edit Meeting):
   
   

   
   

3. Click Advanced options in the lower part of the screen:
   
   

Invite participants: add manually, import via CSV file, add from Address Book 

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participants participants

• Click on the Participants tab. In this menu, you can add participants to your webinar using one of 3 modes:
  
  

• 1 - add participants manually: enter user’s First name (1), Last name (2), email (3), set a role (4) and click Add button (5). By default, new contacts are automatically saved in Address Book, unless you change this behavior (see the additional control options in this section):
  
  

  Note

  Note: When you add participants, you always need to indicate their role: Speaker – someone who runs the webinar, broadcasts their audio and video and controls various aspects of the webinar. There can be more than one speaker. Speakers have a number of privileges over other participants, which include: the ability to speak, show video, start the recording, manage other participants, use group chat for speakers, and more as you’ll see later in this Guide Audience – mostly passive listeners of the webinar. By default, they don’t have permission to speak, unless allowed by speakers. If needed, they can interact using chat in Conversations, Questions and Answers, etc. There is also an Account holder – someone who sets up the webinar and the only person who can edit the details of the event before it starts. Account holder belongs to Speakers of the webinar by default.

  
  

• 2 - add participants from Address Book: you can add them one by one or select multiple participants
  
  Click the button Add from Address book:
  
  Select participants (1) and click Add (2):
  
  Note: Participants are added to the group (Speakers/ Audience) chosen above. So, if you want to add users from Address book to another group, make sure to adjust the setting accordingly:
  
  
  
  

• 3 - import participants: click on Browse to select the CSV file on your PC (1) and click Upload button to import the list of participants (2): 

  Note
  Make sure your CSV file is compliant with the required format: first_name, last_name, email, role (1 = speaker, 2 = audience), including headers. Example:  first_name last_name email role first_name_of_person1 last_name_of_person2 email@person1 1 first_name_of_person2 last_name_of_person2 email@person2 2 or download a sample CSV file: Sample Wizywebinar participants import.csv.

  
  

• Once imported, participants appear in the list of Speakers/ Audience, depending on their role

• When the list of participants is complete, scroll down and hit Save button: 
  
  

  
  

• A new dialog opens, make your choice, whether or not the invitation emails should be sent to the participants:
  
   

Below the Browse button there are the following checkboxes providing you with additional control options:

• Add new contacts to address book (1) - when enabled, all newly added contacts are automatically added to Address Book
• Hide user identities and count (2): when enabled, people in the audience can't see the total number and names of participants in the participants’ panel
• Hide all notifications in the live room/ in recordings (3) - these options allow you to remove all non-critical UI notifications (e.g. when someone joins a webinar) from a session and UI notifications from recordings correspondingly
• Display participants' names as (4) - decide how to display participants' name: full name, initials etc
  
  

Description, Agenda, Recurrent webinar, Calendar link or file

In the first tab (Schedule), you have the following options to customize your webinar:

• Set a webinar as a Recurring event (1)
• Add Description (2)
• Add Agenda (3)

• Decide whether or not to attach a calendar link/ file to the invitation email (4) 

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Access control: Lobby, Early access, and Break-out rooms 

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breakout breakout

Click on the Access tab. In this menu, you can control the access permissions to your webinar:

• Private/ Public (1): if you choose Private, only registered/ invited guests can enter the webinar. If you choose Public, anyone with the link can join
• Enable break-out rooms (2): the feature allows you to split participants into smaller groups.
• Turn on lobby (3): this feature allows you to manage who enters the room. When enabled, participants show up in the lobby list and are held there, unless the webinar host allows certain participants to enter the webinar or decides to remove a participant from the list
• Restrict early access (4): this option allows you to control how early participants can join the webinar
• Make visible on your public page (5): this option lets you display all events scheduled from your account on a dedicated public page. Depending on registration requirements, users may be able to join or register for your webinars through this page
• Password-protect any recordings associated to the session (6): enable password protection of meeting recordings
• Enable chat emojis (7): allow using emojis in chat
• At the session login require guests to provide (8): choose which information to request from guests when they join the session via the link. Guests are those people who didn’t register for the webinar and weren’t invited via email, so they don’t have a private link to join
  
  

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To pre-assign breakout rooms:

1. Click Create room:

2. Enter room name and click save. Create as many rooms as you need.

   Note
   Note: You can create up to 300 breakout rooms. After naming a breakout room, you can add the participants assigned to that breakout room.

   
   

3. To add users to a room, click Assign user:
   
4. Add users to your rooms:

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To pre-assign breakout rooms using a CSV file:

1. Click on Create on Create rooms from CSV:
2. Download the attendee list CSV file template and modify it accordingly (the file columns should follow the format: room_name, first_name, last_name, email):
   
   
3. Click Browse and select the modified file
4. Once the file has been uploaded, click Save

For break-out rooms, you have the following settings:

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• The shared file or folder is then marked as shared and is added to the Shared files folder:
  
  
  
• The speakers you’ve shared the file/ folder with, can access them in the Shared files folder, download, and show to the audience.
• To unshare the file/ folder, click on the three dots -> Unshare. AnySpeaker can unshare files that are shared by other Speakers:
  
  
  

Play a YouTube/ Vimeo video 

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• Broadcast a message to all rooms: you can broadcast a message to all Breakout Rooms to announce some important messages or the end of the group activity 
  
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• Join a Breakout Room: Speakers can join any breakout room at any time by clicking the Join button next to the Breakout Room name:
  
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  Note
  Note: Breakout room participants can ask invite speakers to join the room if required: Image Modified Speakers get the relevant notification, informing which room they are invited to.

  
  

• To leave breakout room, participants and Speakers can click the Leave breakout room button:
  
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End breakout rooms

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Integration with Wizyconf HW Station

Starting from Wizyconf App v 1.2.16, Wizyconf Station integrates with Wizywebinar, consult this documentation for details.

Other functionality

Protect sessions with end-to-end encryption (E2EE) 

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Emoji Reactions

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