Page Comparison

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Requirements and features 

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1. Check the box Invite Participants

2. Enter First Name, Last Name, Email, chooserole (Audience or Speaker), and click Add.
   
   

   
   

3. Click Save in the lower part of the screen

   Once saved, the scheduled meeting will appear on your Schedule (on the left panel, below Dashboard). 
   
   

   Note

   Note: You can also add participants from your Address Book. There are two ways to do it: Just start typing the user’s name or email, choose the user from the drop-down list below, set role, and click Add.   Or click the Plus icon next to email, find the user in the list, check the box in front of them (you can select multiple users), set role (the role applies to all users you choose), and click Add. Yet another way to add participants is by importing a CSV file. See the section Import participants via CSV file and invite them for more details.

   
   

   Note

   Note:   There are the following types of roles in Wizywebinar: When you add participants, you always need to indicate their role: Speaker– someone who runs the webinar, broadcasts their audio and video and controls various aspects of the webinar. There can be more than one speaker. Speakers have a number of privileges over other participants, which include: the ability to speak, show video, start the recording, manage other participants, use group chat for speakers, and more as you’ll see later in this guide. Audience – mostly passive listeners of the webinar. By default, they don’t havepermission to speak, unless allowed by speakers. If needed, they can interact using chat in Conversations, Questions and Answers, etc. There is also an Account holder – someone who sets up the webinar and the only person who can edit the details of the event before it starts. Account holder belongs to Speakers of the webinar by default.

   
   

Edit or delete a scheduled webinar

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1. Click on the tab Participants:

   
   

2. Scroll down and click on Browse to select the CSV file on your PC (1)

   Note
   Make sure your CSV file is compliant with the required format: first_name, last_name, email, role (1 = speaker, 2 = audience), including headers. Example:  first_name last_name email role first_name_of_person1 last_name_of_person2 email@person1 1 first_name_of_person2 last_name_of_person2 email@person2 2 or download a sample CSV file: Sample Wizywebinar participants import.csv.

   
   

3. Click Upload to import the list of participants (2):

   
   

   Note
   Below the Browse button there are the following checkboxes providing you with additional control options: Add new contacts to address book  Hide user count: when enabled, people in the audience can't see the total number and names of participants are visible in the participants’ panel Hide all notifications in the live room/ in recordings

   
   

4. Participants appear in the list of Speakers/ Audience, depending on their role:

   
   

5. When the list of participants is complete, scroll down and hit Save:

   
   

6. A new dialog opens, make your choice, whether or not the invitation emails should be sent to the participants: 

   
   

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• Private/ Public (1): if you choose Private, only registered/ invited guests can enter the webinar. If you choose Public, anyone with the link can join.
• Turn on lobby (2): this feature allows you to manage who enters the room. When enabled, participants show up in the lobby list and are held there, unless the webinar host allows certain participants to enter the webinar or decides to remove a participant from the list list.
• Early Restrict early access (3): this option allows you to control how early participants can join the webinar:

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• .
• Make visible on your public page (4): this option lets you display all events scheduled from your account on a dedicated public page. Depending on registration requirements, users may be able to join or register for your webinars through this page.
• At the session login require guests to provide (5): choose which information to request from guests when they join the session via the link. Guests are those people who didn’t register for the webinar and weren’t invited via email, so they don’t have a private link to join.

Audio & Video: starting audio and video broadcast automatically 

Anchor
audiovideo audiovideo

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Click on the tab Registration. In this menu, you can activate a registration page for participants. To activate it, check off Allow registration or Require registration. There are predefined fields, but you can customize the way the registration page should look like:

• Custom fields (1):

  here

  Here you can add your own custom form fields and decide if you want to make any of these fields mandatory during

  the registration process

  the registration process. If you have several custom fields, you can drag and drop them to change the order.
  

• Friendly URL(2):  customize customize your registration URL rather than use the randomly generated characters to identify your event registration page
• Require password  (3): optionally Optionally require a password before a participant can complete complete registration
• Limit registrants (4): You may want to cap the amount of people who can register for your event
• Show message (5): Once someone has completed the registration process – you can modify the message that is shown or redirect them to a webpage of your choice
• Registration period (6):  set Set a time limit after which participants will no longer be allowed to register for your eventto register for your event

• Event Photo (7): The image that represents your event. This can be a logo, a picture of the speaker, etc. 

Example of the registration page:

To see the list of those who have registered or were invited to your webinar, go to the Reports tab and download the CSV or Excel file. You can find more information about reports in the Statistics section of this guide.

Send invitations: Customizing invitation email, reminder and follow-up emails

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• Send a reminder email/ second reminder email (2): here you can decide when the first and the second reminder emails should be sent, as well as the content of these emails.
• Send a follow-up email to attendees/ absentees (3): customize emails to be sent out to those who attended the webinar, and to those who were invited but didn't attend.
  When configuring reminder and follow-up emails, you also have an option to attach files and send a copy of the emails to yourself.
  
• Send a list of invitee join links to myself (4): tick it off if you want to receive a CSV file with the join links of all invitees to your account email.
• Email Header/ Footer (5): upload a custom image that overrides the default one set in the Branding areashould be used as a header or footer.
  Requirements to the image: 
• Recommended dimensions: 200px wide, 50px high (Maximum: 600px wide, 600px high)
• Format: png is preferred. gif and jpg will be auto-converted to png. 
• Filesize: Max 512KB512 KB

Run a webinar session

Wizywebinar Video Tutorial - Manage a webinar

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Integration with Wizyconf HW Station

Starting from Wizyconf App v 1.2.16, Wizyconf Station integrates with Wizywebinar, consult this documentation for details.