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This document is a complete guide explaining how you can enable access to Wizywebinar and use it to schedule and run your webinars. Created: January 2021 Updated: October November 2021 Permalink: https://confluence.wildix.com/x/W4PPB |
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Requirements and features
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- Send a reminder email/ second reminder email (2): here you can decide when the first and the second reminder emails should be sent, as well as the content of these emails
- Send a follow-up email to attendees/ absentees (3): customize emails to be sent out to those who attended the webinar, and to those who were invited but didn't attend
When configuring reminder and follow-up emails, you also have an option to attach files and send a copy of the emails to yourself - Send a list of invitee join links to myself (4): tick it off if you want to receive a CSV file with the join links of all invitees to your account email
- Email Header/ Footer (5): upload a custom image that should be used as a header or footer.
Requirements to the image: - Recommended dimensions: 200px wide, 50px high (Maximum: 600px wide, 600px high)
- Format: png is preferred. gif and jpg will be auto-converted to png.
- Filesize: Max 512 KB
Run a webinar session
Wizywebinar Video Tutorial - Manage a webinar
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Use Address Book
Click on the Address Book menu on the left-hand panel to access and manage your list of contacts. To add a user to the Address Book, click Add Contact, provide the necessary details, and click Save.
You may also add groups and indicate which groups your contacts they belong to. To create groups, either use the Add Group button or use the Groups section when creating/ editing contacts.
The list of contacts can be filtered by groups or by list, and by First or Last name. You can also use the Search field to find the contact you need.
If you want to export the list of contacts, click on the Export to CSV or Export to Excel button, depending on the preferred file format.
Run a webinar session
Wizywebinar Video Tutorial - Manage a webinar
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When inside a meeting, you have the option to ask questions as Audience and Speakers will be able to answer them.
Click To ask a question, click on the Question icon on the left panel to open the Questions & Answers panel:(1), type your question in the field below (2), and click Ask (3). If you want to ask a question anonymously, tick off the option Ask anonymously (4).
To answer, click on the question and (1), type your answer below . You (2), and click Answer. You can answer privately (4) if you choose to.
If you click on the three dots icon next to the question (5), you get the following choice of actions:
- Queue for live answer
- Request public vote
- Edit
- Delete
Live answer
This option allows you to show the message to everyone on the main screen and to answer it live.
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To open the in-meeting whiteboard, click on the Whiteboard button (Pencil icon) on the left panel. Speakers have Speakers have a set of whiteboard tools on the right-hand side of the Content Viewer window , for drawing on a whiteboard or . The same tools, except for a pointer, are available for annotating shared documents:
Content library
Content Library is where you manage documents and other media that you plan to share with your audience in a webinar. It supports lots of file types including all office document formats as well as MP4s and many image formats.
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You can share media of your Content library with other speakers. To do this, click on the three dots next to the necessary file or folder and press Share:
The shared file or folder is then marked as shared and is added to the Shared files folder:
The speakers you’ve shared the file/ folder with, can access it them in their the Shared files folder, download, and show it to the audience.
To unshare the file/ folder, click on the three dots -> Unshare:
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- Open Wizywebinar tab in Collaboration
- Click Recordings from the left panel
- Double-click Click on the file to view the recording. Hover the mouse over and click the green arrow-down icon to download it:the recording. If you want to download it, hover the mouse over and click the green arrow-down icon:
Besides downloading the recording, you also get the following options when you hover the mouse over it: copy the URL, edit the recording name and description, delete the recording. All these actions are also available when you look for the required recording via the search field.
End a webinar session
To end a webinar session, click on the Leave/ End session button (Exit icon) from the left panel:
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- Click on the Schedule tab from the left panel and then hit history tab. In this menu you can view all the past webinar sessions
- Hover the mouse cursor over a webinar and then click on the Pencil icon
Click Advanced options:
Open the Reports tab. Here you can see the a short Summary Report and you can download it in CSV or Excel:
In the report, you can find information about attendees: whether they were invited, registered, or joined as guests, whether they attended or missed the webinar, as well as the details they provided when registering or joining the webinar.
Also, if Questions and Answers were used during the webinar, the relevant report with QAs results will also be available for download in CSV or Excel format. It includes the following information: the question, the date and time asked, users who asked and answered the question, public vote details if any, etc.
Usage stats
In Collaboration -> Webinar tab, open the Usage Statistics tab located on the left panel. Here you can see the total duration of connections per day and the total number of users joining across all sessions per day:
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Integration with Wizyconf HW Station
Starting from Wizyconf App v 1.2.16, Wizyconf Station integrates with Wizywebinar, consult this documentation for details.