How to use Webinar Mode in x-bees and Collaboration 7
The document describes how to use Webinar mode and Breakout rooms in x-bees and Collaboration 7.
x-bees documentation: link.
Collaboration 7 documentation: link.
Created: December 2025
Updated: January 2026
Permalink: https://wildix.atlassian.net/wiki/x/AQAWa
Introduction
Webinar Mode in x-bees and Collaboration 7 allows you to host structured, presenter-led sessions. Unlike simple videoconferencing, when external users join the meeting, they are automatically joining it as visitors, muted and with no Start/ Stop camera buttons. Meeting organizers can manage hand-raise requests, control speaker promotion and thus, efficiently conduct webinar-style conferences across web and mobile applications.
Requirements
x-bees:
x-bees-Standard subscription or higher
Collaboration 7:
UC Business subscription plan or higher
Wizywebinar subscription plan
Step 1. Create a conversation
Click on the + button on the top panel and select Create conversation:
Enable the option Guest view only mode. When this feature is enabled, all external users who join the conference, automatically join it as visitors.
Note: If you wish guests to have read-only access to the channel and not be able to write messages in the conversation, also activate the Read only conversation toggle:
If you wish to use an already existing conversation for webinars:
Edit the conversation settings via the Info Frame → click the More icon -> select Edit a conversation:
Enable Guest view only mode and Read-Only (if required) and click Save
Step 2. Manage a webinar
Start a webinar
Open the conversation and click the Start Conference button
Note: Only PBX users can start conferences in guest mode conversations. Guests are able to join the conference only after an organizer has initiated it.
You can view detailed information about Videoconference feature in the documentation Videoconference in x-bees and Collaboration 7.
Allow guests to speak
If a Visitor wants to speak in the conference, they can press the Unmute button or raise a hand. Organizers then can admit or reject the request via push notifications or via the Participants panel:
When the request is admitted, Visitor is moved to Speakers. There is no restriction to the number of Visitors that can be moved to Speakers.
Move guest speaker back to visitors
After guests have spoken in the webinar and you wish to move them back to visitors, click three dots next to the user and choose the option Move to visitors:
Create Breakout Rooms
Create breakout rooms
Go to the Participants panel
Click Add breakout room
As moderator you can rename or remove breakout rooms. To do it, click on the three dots next to the necessary room and choose the option Rename / Remove
To rename breakout room, enter new name and click OK:
Join breakout room
To join breakout room, click Join
Leave breakout room
To leave the breakout room, click Leave breakout room (1) button or click Join (2) next to the main room or another breakout room
Move participants to a breakout room
Moderator can manually move participants to the necessary breakout rooms. Click the three dots button next to the participant → navigate to the section Send participant to and choose the desired breakout room.
Important: To allow external users to join breakout rooms, disable the Guest view only mode in the channel.
Note:
Recording and transcription is available only in the main room.
In case there are not participants left in the main room, the recording may stop automatically. You can reenable the recording manually when you return to the main room.
Manage Lobby
Enable lobby
If you wish to prevent guests from joining the session before it officially begins, you can enable a virtual waiting room.
Start the webinar -> click More actions
Proceed to Webinar options:
Enable Webinar mode:
Limitation:
If any guest user already joined the webinar, it is not possible to enable the option.
When enabled, guest users joining the webinar, get to the virtual waiting room until you allow them to join:
Note: In case the conversation is Read-only, guests may are not able to join the lobby, as the Join button is greyed out until the moderator starts the webinar.
View number of guests in the lobby
You can see the number of guests in the Lobby on the Participants panel:
Allow guests to join the webinar
To allow guests in the lobby to join the webinar, click More actions -> proceed to Webinar options and disable Webinar mode:
Once you disable the webinar mode, all guests waiting in the lobby automatically join the webinar.
Visitor participation controls
To join the webinar, users need to click the Join button:
Visitors can join at any time once the organizer has started the conference. The user joins automatically as a Visitor.
Visitors may request permission to speak by using the Unmute (1) or Raise Hand (2) button the mic: