How to activate Google Calendar Integration

Introduction

With Google Calendar integration, user’s status gets automatically updated in x-bees and Collaboration 7 based on the events in the Google calendar. For x-bees, Google Calendar integration also provides customers with the possibility to view available slots in the Google calendar of salespeople and schedule meetings with them from x-bees.

Requirements

• Licensing:
  • x-bees: x-bees-Standard for access to Kite settings to set up calendars
    
  • Collaboration 7: UC-Business subscription plan or higher 
    
• Admin access to PBX, Google Suite Admin Console and Google Workspace

Activation

To activate the integration, take the following steps:

• Go to WMS Settings -> PBX -> Integrations -> Cloud integrations
  

• Click on Google Calendar

• Click Install
  
• Proceed with 2 activation steps
  
• On the 1st step, perform Domain-wide delegation:
  • go to https://admin.google.com/ac/owl/domainwidedelegation
  • click Add new
    
    
  • insert Client ID and Scopes copied on Google Calendar page and click AUTHORIZE
    
    
    
  • the delegation is performed and you can move to the 2nd step
    
    
• On the 2nd step, insert Administrator email which has access to Google Workspace and organization's Primary domain indicated in Google Workspace
• Click Install to complete the activation
  
• The integration is activated
  
  
• You can manage the display of the status message for Google Calendar public events in user presence status. Just disable/ enable the option Display status message for public events:
  
  
  By default, the option is enabled. When disabled, calendar event status messages are not displayed in user presence.